How we handle international document requirements
Clients come to our office with a range of documents: birth and marriage certificates, academic records, corporate papers, powers of attorney and other records that must be authenticated for use overseas. Our process focuses on accurate completion of forms, timely coordination with county and state offices, and careful review to prevent avoidable delays.
Common steps we perform
- Initial review: confirm that the document type qualifies for apostille or requires embassy/legalization.
- Notary confirmation: if a signature requires notarization, we verify the notary requirements and perform or arrange the notarization.
- County/state processing: for documents issued locally, we submit them to the appropriate county or state authority for the authentication endorsement.
- Final verification: we inspect the returned document to ensure the apostille or authentication is correctly affixed.
One clear point of contact
Each request is assigned a single point of contact who tracks progress, answers questions about required identification and fees, and informs the client when items are ready for pickup or shipping. This reduces confusion and lets clients move forward with certainty.
Delivery and shipping options
Pickup is available at our Trenton office. We also provide secure shipping options for clients who cannot visit in person; shipping choices are selected to minimize transit time and protect original documents.
Who should use these services
This service is relevant for individuals completing immigration or adoption paperwork, students sending certified transcripts to foreign universities, attorneys handling cross-border matters, and companies submitting corporate filings to international authorities. We work with both private citizens and professional representatives.
Typical documents
- Vital records (birth, death, marriage certificates)
- Academic diplomas and transcripts
- Business formation and corporate documents
- Notarized affidavits and powers of attorney
One convenient resource
For detailed service information, clients may refer to our apostille service page titled "Apostille Services in Trenton, NJ".
For general information about our office and additional services, see the website address below:
What to bring
When you visit the office, please bring the original document and a government-issued photo ID. If the document is from another state, bring any available certified copy along with the original. If a signature must be notarized, do not sign the document until you are in the presence of our notary or an approved notary public.
Fees and timelines
Fees depend on the document type and required level of authentication. We provide a written fee estimate before processing begins. Typical completion times vary by county and state office workloads; when speed is essential, we identify the shortest lawful route and explain any expedited options that may be available.
Privacy and document care
Original documents are handled with care. We store them securely during processing and maintain records only as required for service tracking. Upon completion the originals are returned to the client or shipped to a specified address using a signed-for courier.
Frequently asked questions
What is an apostille?
An apostille is an official certification applied to documents so that they will be recognized in other countries that participate in the Hague Convention. When a country is not a party to that convention, documents typically require embassy or consular legalization instead.
How long does the process take?
Processing times depend on the issuing office. County clerks and state departments have varying workloads. We provide timing estimates based on current conditions and confirm when documents are available for pickup or shipment.
Can I send documents by mail?
Yes. Many clients prefer secure registered mail. If you choose postal delivery, include a return envelope with the correct postage and clear return address. We will not proceed until identity and document provenance are confirmed.